Privacy Policy

1. Privacy at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data means all data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our Privacy Policy set out below.

Data Collection on this Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the section “Notice on the Responsible Entity” in this Privacy Policy.

How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may, for example, include data that you enter into a contact form. Other data is collected automatically, or after your consent, when you visit the website. This primarily includes technical data (e.g., internet browser, operating system, or time of the page view). The collection of this data takes place automatically as soon as you enter this website.

What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right to obtain, at any time and free of charge, information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the rectification or erasure of this data. If you have given your consent to data processing, you may withdraw this consent at any time with effect for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. In addition, you have the right to lodge a complaint with the competent supervisory authority.
For this purpose, as well as for any further questions on the subject of data protection, you may contact us at any time.

Analytics and Third-Party Tools

When you visit this website, your browsing behavior can be statistically evaluated. This is primarily done using so-called analytics programs.
Detailed information about these analytics programs can be found in the following Privacy Policy.

2. Hosting and Content Delivery Networks (CDN)

We host the content of our website with the following provider:

Cloudflare
We use the service “Cloudflare.” The provider is Cloudflare Inc., 101 Townsend St., San Francisco, CA 94107, USA (hereinafter “Cloudflare”). Cloudflare provides a globally distributed content delivery network with DNS. Technically, the transfer of information between your browser and our website is routed through the Cloudflare network. This enables Cloudflare to analyze the traffic between your browser and our website and to serve as a filter between our servers and potentially malicious internet traffic. In this context, Cloudflare may also use cookies or other technologies to recognize internet users, which, however, are used solely for the purpose described here.
The use of Cloudflare is based on our legitimate interest in the most error-free and secure provision of our online offering (Art. 6 (1) lit. f GDPR).
Data transfer to the USA is based on the Standard Contractual Clauses of the EU Commission. Details can be found here: https://www.cloudflare.com/privacypolicy/.
Further information on security and data protection at Cloudflare can be found here: https://www.cloudflare.com/privacypolicy/.
The company is certified under the “EU–US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following: Link.

Data Processing Agreement (DPA)
We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Privacy Policy
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations as well as this Privacy Policy.
When you use this website, various personal data are collected. Personal data are data that can be used to personally identify you. This Privacy Policy explains which data we collect and what we use them for. It also explains how and for what purpose this takes place.
We would like to point out that data transmission on the internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Notice on the Controller

The controller responsible for data processing on this website is:

Austria

Ventum Consulting GmbH
Ernst-Melchior-Gasse 24
1020 Vienna
Austria
Phone: +43 (1) 535 34 22 – 0
Fax: +43 (1) 535 34 22 – 15
E-Mail: office@ventum.com

The controller is the natural or legal person who, alone or jointly with others, decides on the purposes and means of the processing of personal data (e.g., names, e-mail addresses, etc.).

Storage Period

Unless a more specific retention period has been stated within this Privacy Policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a legitimate request for erasure or withdraw your consent to data processing, your data will be deleted, provided that we have no other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the data will be deleted once these reasons no longer apply.

General Information on the Legal Bases of Data Processing on this Website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR and, where special categories of data are processed in accordance with Art. 9 (1) GDPR, on the basis of Art. 9 (2) lit. a GDPR. In the case of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) lit. a GDPR. If you have consented to the storage of cookies or to access to information on your end device (e.g., via device fingerprinting), data processing is additionally carried out on the basis of § 25 (1) TDDDG. Consent may be withdrawn at any time. If your data is required for the performance of a contract or for pre-contractual measures, we process your data on the basis of Art. 6 (1) lit. b GDPR. Furthermore, we process your data if this is necessary for compliance with a legal obligation on the basis of Art. 6 (1) lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR. The specific legal bases applicable in each individual case are explained in the following sections of this Privacy Policy.

Data Protection Officer (DPO)

We have appointed a Data Protection Officer (DPO).
Due to the size of Ventum Consulting GmbH, a data protection coordinator is not required.

Notice on Data Transfer to the USA and Other Third Countries

We use, among other things, tools from companies based in the USA or other third countries that are not considered secure under data protection law. When these tools are active, your personal data may be transferred to and processed in these third countries. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, U.S. companies are obliged to disclose personal data to security authorities without you, as the data subject, being able to take legal action against this. It therefore cannot be ruled out that U.S. authorities (e.g., intelligence services) may process, evaluate, and permanently store your data located on U.S. servers for surveillance purposes. We have no influence on these processing activities.

Recipients of Personal Data

As part of our business activities, we work with various external parties. In some cases, the transfer of personal data to these external parties is necessary. We only disclose personal data to external parties if this is required for the performance of a contract, if we are legally obliged to do so (e.g., transfer of data to tax authorities), if we have a legitimate interest pursuant to Art. 6 (1) lit. f GDPR in the transfer, or if another legal basis permits the disclosure of data. When using processors, we only transfer our customers’ personal data on the basis of a valid Data Processing Agreement (DPA). In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You may withdraw consent that has already been given at any time. The legality of the data processing carried out up to the withdrawal remains unaffected by the withdrawal.

Right to Object to Data Collection in Special Cases and to Direct Advertising (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6 (1) LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS CONNECTED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT ADVERTISING (OBJECTION PURSUANT TO ART. 21 (2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged violation. The right to lodge a complaint exists without prejudice to any other administrative or judicial remedies.

Right to Data Portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfillment of a contract, either for yourself or for a third party, in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place where it is technically feasible.

Access, Rectification, and Erasure

Within the framework of the applicable legal provisions, you have the right at any time to obtain, free of charge, information about your stored personal data, their origin, recipients, and the purpose of the data processing, and, where applicable, a right to rectification or erasure of this data. For this purpose, as well as for further questions on the subject of personal data, you may contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. For this purpose, you may contact us at any time. The right to restriction of processing exists in the following cases:

• You have the right to request the restriction of the processing of your personal data. For this purpose, you may contact us at any time. The right to restriction of processing exists in the following cases:
• If the processing of your personal data was or is unlawful, you may request the restriction of data processing instead of erasure.
• If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
• If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data — apart from their storage — may only be processed with your consent, or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Promotional E-mails

The use of contact data published within the scope of the legal notice obligations for the purpose of sending unsolicited advertising and information material is hereby objected to. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

4. Data Collection on this Website

Cookies

Our websites use so-called “cookies.” Cookies are small data packages that do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after the end of your visit. Persistent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser.

Cookies may be set by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies serve different functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are required for carrying out the electronic communication process, for providing certain functions requested by you (e.g., the shopping cart function), or for optimizing the website (e.g., cookies for measuring web audience) (necessary cookies) are stored on the basis of Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG); consent may be withdrawn at any time.

You can configure your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be restricted.

Which cookies and services are used on this website can be found in this Privacy Policy.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data will not be merged with other data sources.

The collection of this data takes place on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be collected.

Contact Form

If you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 (1) lit. f GDPR), or on your consent (Art. 6 (1) lit. a GDPR), if this has been requested; consent may be withdrawn at any time.

The data you enter in the contact form will remain with us until you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been fully processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

Inquiry by E-mail, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not disclose this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 (1) lit. f GDPR), or on your consent (Art. 6 (1) lit. a GDPR), if this has been requested; consent may be withdrawn at any time.

The data you send to us in contact inquiries will remain with us until you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been fully processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Microsoft Bookings

On our website, you have the option to schedule appointments with us. For appointment booking, we use Microsoft Bookings. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland, https://learn.microsoft.com/de-de/microsoft-365/bookings/?view=o365-worldwide.

For the purpose of booking an appointment, you enter the requested data and your preferred date into the designated form. The data you provide will be used for planning, carrying out, and, if necessary, following up on the appointment. The appointment data is stored for us on the servers of Microsoft Bookings, whose Privacy Policy you can view here: https://privacy.microsoft.com/de-de/privacystatement.

The data you enter will remain with us until you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies. Mandatory statutory provisions – in particular retention periods – remain unaffected.

The legal basis for data processing is Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in enabling appointment scheduling with prospects and customers in the most straightforward way possible. Where the corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., for device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the Standard Contractual Clauses of the EU Commission. Details can be found here: https://learn.microsoft.com/de-de/compliance/regulatory/offering-eu-model-clauses.

The company is certified under the “EU–US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA. Each company certified under the DPF undertakes to comply with these data protection standards.

5. Analytics Tools and Advertising

Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. In doing so, the website operator receives various usage data, such as page views, time spent on the site, operating systems used, and the origin of the user.
This data is consolidated into a user ID and assigned to the respective device of the website visitor.

In addition, with Google Analytics we can record, among other things, your mouse and scroll movements as well as clicks. Furthermore, Google Analytics uses various modeling approaches to supplement the collected data sets and applies machine learning technologies in data analysis.

Google Analytics uses technologies that enable the recognition of users for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about the use of this website is generally transmitted to a Google server in the USA and stored there.
The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the Standard Contractual Clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

The company is certified under the “EU–US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:
https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

IP Anonymization

IP anonymization in Google Analytics is activated. This means that your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activities, and to provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

Browser Plugin

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=de.

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link:
https://support.google.com/analytics/answer/6004245?hl=de.

Google Signals

We use Google Signals. When you visit our website, Google Analytics collects, among other things, your location, search history, and YouTube history, as well as demographic data (visitor data). This data can be used with the help of Google Signals for personalized advertising. If you have a Google account, the visitor data from Google Signals is linked with your Google account and used for personalized advertising messages. The data is also used to create anonymized statistics on the user behavior of our users.

Data Processing Agreement (DPA)

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Google Ads

The website operator uses Google Ads. Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads enables us to display advertisements in the Google search engine or on third-party websites when users enter certain search terms on Google (keyword targeting). Furthermore, targeted advertisements can be displayed based on user data available at Google (e.g., location data and interests) (audience targeting). As the website operator, we can evaluate this data quantitatively, for example, by analyzing which search terms led to the display of our advertisements and how many ads resulted in corresponding clicks.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfer to the USA is based on the Standard Contractual Clauses of the EU Commission. Details can be found here:
https://policies.google.com/privacy/frameworks and
https://business.safety.google/controllerterms/.

The company is certified under the “EU–US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:
https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

Google Conversion-Tracking

This website uses Google Conversion Tracking. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

With the help of Google Conversion Tracking, Google and we can recognize whether the user has performed certain actions. For example, we can evaluate which buttons on our website are clicked how often and which products are viewed or purchased particularly frequently. This information is used to create conversion statistics. We learn the total number of users who have clicked on our ads and what actions they have performed. We do not receive any information that can personally identify the user. Google itself uses cookies or comparable recognition technologies for identification.

The use of this service is based on your consent pursuant to Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG. Consent may be withdrawn at any time.

More information on Google Conversion Tracking can be found in Google’s Privacy Policy:
https://policies.google.com/privacy?hl=de.

The company is certified under the “EU–US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA. Each company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link:
https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

6. Newsletter

Newsletter Data

If you would like to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive the newsletter. No further data are collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter registration form takes place exclusively on the basis of your consent (Art. 6 (1) lit. a GDPR). You may revoke your consent to the storage of the data, the email address, and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the withdrawal.

The data you provide to us for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter with us or with the newsletter service provider, and will be deleted from the newsletter distribution list after you unsubscribe or once the purpose no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR.

Data stored by us for other purposes remains unaffected by this.

After you have unsubscribed from the newsletter distribution list, your email address may be stored in a blacklist by us or by the newsletter service provider, if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Storage in the blacklist is not limited in time. You may object to the storage if your interests outweigh our legitimate interest.

7. Plugins and Tools

Google Fonts (local hosting)

This site uses so-called Google Fonts, provided by Google, for the uniform display of fonts. The Google Fonts are installed locally. No connection to Google servers takes place in this process.

Further information on Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s Privacy Policy: https://policies.google.com/privacy?hl=de.

8. Audio and Video Conferencing

Data Processing

For communication with our customers, we use, among other things, online conferencing tools. The specific tools we use are listed below. If you communicate with us via video or audio conference over the internet, your personal data will be collected and processed by us and by the provider of the respective conferencing tool.

The conferencing tools collect all data that you provide or use to utilize the tools (email address and/or your telephone number). In addition, the conferencing tools process the duration of the conference, the start and end times of participation in the conference, the number of participants, and other “context information” related to the communication process (metadata).

In addition, the provider of the tool processes all technical data required to carry out online communication. This specifically includes IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, as well as the type of connection.

If content is exchanged, uploaded, or otherwise made available within the tool, this content is also stored on the servers of the tool providers. Such content particularly includes cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the corporate policies of the respective providers. Further information on data processing by the conferencing tools can be found in the privacy policies of the respective tools we use, which are listed below this text.

Purpose and Legal Bases

The conferencing tools are used to communicate with prospective or existing contractual partners or to provide certain services to our customers (Art. 6 (1) lit. b GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Where consent has been requested, the use of the respective tools is based on this consent; consent may be withdrawn at any time with effect for the future.

Storage Period

The data directly collected by us via the video and conferencing tools will be deleted from our systems as soon as you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the retention period of your data that is stored by the operators of the conferencing tools for their own purposes. For details on this, please refer directly to the privacy policies of the operators of the conferencing tools.

Conferencing Tools Used

We use the following conferencing tools:

ClickMeeting

We use ClickMeeting. The provider is ClickMeeting Spółka z ograniczoną odpowiedzialnością, with its registered office at ul. Arkońska 6/A4, 80-387 Gdańsk, Poland, Company No. (KRS): 0000604194, VAT ID (NIP): 5842747535. For details on data processing, please refer to ClickMeeting’s Privacy Policy: https://clickmeeting.com/de/legal.

Data Processing Agreement (DPA)
We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the Privacy Policy of Microsoft Teams: https://privacy.microsoft.com/de-de/privacystatement.

The company is certified under the “EU–US Data Privacy Framework” (DPF).
The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the USA.
Each company certified under the DPF undertakes to comply with these data protection standards.

Data Processing Agreement (DPA)
We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

9. Our Own Services

Handling of Applicant Data

We offer you the opportunity to apply with us (e.g., by email, by post, or via an online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions, and that your data will be treated with strict confidentiality.

Scope and Purpose of Data Collection

If you send us an application, we process the personal data associated with it (e.g., contact and communication details, application documents, notes taken during interviews, etc.), insofar as this is necessary for the decision on establishing an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) lit. b GDPR (general contract initiation), and – if you have given your consent – Art. 6 (1) lit. a GDPR. Consent may be withdrawn at any time. Within our company, your personal data will only be passed on to persons who are involved in processing your application.

If the application is successful, the data you have submitted will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 (1) lit. b GDPR for the purpose of carrying out the employment relationship.

Retention Period of Data

If we are unable to make you a job offer, if you reject a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 (1) lit. f GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). After this period, the data will be deleted and any physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g., due to a pending or imminent legal dispute), deletion will only take place once the purpose for the extended retention no longer applies.

A longer retention period may also occur if you have given the corresponding consent (Art. 6 (1) lit. a GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the Applicant Pool

If we do not make you a job offer, there may be an opportunity to include you in our applicant pool. In the event of inclusion, all documents and information from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies.

Inclusion in the applicant pool takes place exclusively on the basis of your explicit consent (Art. 6 (1) lit. a GDPR). Giving consent is voluntary and is not related to the ongoing application process. The data subject may withdraw their consent at any time. In this case, the data from the applicant pool will be permanently deleted, provided there are no statutory retention obligations.

The data from the applicant pool will be permanently deleted no later than two years after consent has been given.

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